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Old 07-05-2010, 06:37 AM   #1
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July 5th IBT Seminar and Meeting Simulcast

The July 5th IBT Seminar and Meeting will be broadcast beginning at 8:00 a.m. M.T. (10:00 a.m. E.T.) to be followed immediately by the International Board of Trustees meeting. There will be a break for lunch from approximately 12 noon to 1 pm.

Audio for the meetings will be streamed live. A windows Streaming Server is being used. Anyone who wants to listen to the meetings must use Windows Media Player and connect to the audio at http://WBCCI.primcast.com/WBCCI
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Old 07-05-2010, 07:10 AM   #2
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Thanks for the info, Carol.

We are camping til tomorrow and won't be able to listen in, but if you are able to post your usual concise commentary we will catch up tonight and tomorrow.

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Old 07-05-2010, 07:24 AM   #3
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Is anyone connected because I cannot connect to server? OK got it. Live in 25 minutes...
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Old 07-05-2010, 07:25 AM   #4
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The connection is fine here (though I don't have the time to listen in).
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Old 07-05-2010, 07:38 AM   #5
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I was too early at the time I think. 30 minutes lead in is when the music is broadcast. Thanks Lynn.

Anyone know what traditionally takes place at this meeting?
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Old 07-05-2010, 08:06 AM   #6
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I'm on skype if anyone wants to open a chat during the meeting.......
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Old 07-05-2010, 08:12 AM   #7
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warning about retransmittal, it has been brought to their attention an individual, a non-member, is editing and what action to take is being considered. Simulcasts may be stopped if this activitity continues.
roll
EC7 present
minutes
president's report deferred until later
treasurer's report deferred
special orders standing committee chairmen approval
budget report 2010-2011
international relations committee from a foreign caravan club invited to International
a constitution revision committee passes
announcements
recess and reconvenue following IBT
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Old 07-05-2010, 08:17 AM   #8
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anyone know why it's such a big deal that someone recorded and or retransmitted the meeting? The meeting recordings are posted at WBCCI.org and are available to anyone on the internet.....
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Old 07-05-2010, 08:27 AM   #9
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seminar
warning-rebroadcasting is unauthorized

Anne Worth Standing Committee
region and unit newsletter writers wanted for Blue Beret, caravanner pictures, build library with articles and photos, working on past teen queens

Ralph Forrester Budget Committee general and rally budget
general club and 2011 Illinois budget

general budget copies distributed projected balanced 2010 2011 budget due to cooperation of region officers no more deficiet, their budgets are reduced an additional 15 percent for their expenses. This is temporary stop gap measure and should be lauded.

international officers 25% reduction region 10% plus add 15% stand committee reduced with other measures equal, sale of mail trailer, etc.
net 33 dollars income

Actionable items
1. balanced budget
2, rally budget
3. thank Cindy Reed and Joe Bublus for all they do
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Old 07-05-2010, 09:01 AM   #10
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discussion of region cuts, 1 and 2 agreed, 10 regions did not agree to concept but kept silent, but there exists no majority as such...

discussion was the new dealer ad not included in the budget part of future revenue, and trailer sale part as income, and no new increases for committee but has been increased because it includes marketing committee increase and accounts for that,

BB and postage is high is there consideration to do more online? Hope it happens but hard copy is budgeted, revisit in Jan possible

Myron says first year balanced budget in three years, the IBT unamimously accept the budget and can accentuate the positive

trim not across the board but selectively for those regions that do not require it and leave it to some regions that do need the funds to visit once per year

F.Sanders rally budget for Illinoi 825 attendees base (716 this year) Illinois should be attainable, some items such as church and youth goes in and goes out and is not included in budget this is only income and expenses of rally.

Discussion rally utilities but no figure for electricity because it is included in amount. Vendor fees, how many vendors? 400
promotion= net30,000 shirts bags bolos trip presidents and committee chairman for activity schedule for the following year
$45,000 cover cost headquarters for handling registration and all they do, cost should be paid by attendees and not spread across the club

region officers sell club and may cause club to suffer because if you continue to cut travel you cut advertising of the club, one year stop gap because of that
There is a pool of expense money so you can rebudget now to reshuffle within the pool to accommodate region officers that require it

constitution bylaws says int needs to be self sustaining, is why headquarters is reembursed for postage etc.

include column of actuals , previous budget and actuals. the general budget has it but rallies are different and not meaningful because of the budgets

facility charge 825 sliding base, there is no guaranteed amount

explaination of facilities, elect and water are there and there will be pumpouts, no electric no trams no building or ice extra charges all included Parking fee of 15 dollars a day equals 164.00 for each unit

vendor fees is income their cost they rent booth space, drapes and electric included

4060 and line 4070 grey water wash water error redundant

fairgrounds will accept number count from WBCCI

region board travel cut 10% and then another 15% has not been cut region board calculation of pres and vpres money goes into pool $11,000 cuts, a few agreed, this is not per region, region is formula actually 22 1/2 %

early workers $2,000 pancakes and administrative of tours
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Old 07-05-2010, 09:29 AM   #11
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caravan standing meeting report by Chuck Kibal
added one, 13 national caravans and 5

community services Janet
Gilette= added three new areas; personal toiletries 140 bags, socks and pjs 110 socks 65 pjs, leftover yarn for making blankets, books and puzzles, blood 32 pints, thrift shop items hats 1, 576 adult and premi , dog supplies, gloves, scarves, slippers, 4, 277.60 from church offering, food drive 2,000#, 22 blouses from vender, 60 cabbage patch dolls; send a copy to local news and make certain members understand we are a charitable organization

Darell Ewles constitution and bylaws
no bluebook procedure for region dissolution
Criteria on membership and timeline should be set. There are a lack of officers. We need changes cooperation and procedures for region guidelines.
One region has only a president for its officers, if the president vacates there will be no representative of region, units have leeway to change their by-laws. 2020 recommends reducing and consolidating regions so it must be going forward with it is eminent. 6 year for region may be too long a commitment. To get people to come forward examine the possible reasons. The EC serves one year terms and not 2 as in region.
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Old 07-05-2010, 09:45 AM   #12
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Region 3 has no vps but has 22 units largest WBCCI region. There is a region that only has three units. Go from 6 years to 3 and have round tables at rallies instead of region travel. What can we do to make people want to participate at the upper level.

Ethics and Grievance Betty Sullivan
no pending and no action items

Family and Youth Linda Ame
56 youth and teens, last year 98, school was not out and we continue to ask for the rally to start later. There were more 16-18 year olds and looking for airstreams next year at 19. Hooray.
$8,000 raised to give child, stuffed animals, tabs 2, 330# over $1,052, charity was new hospice hospitality house.
revision teen queen program available for MidWinter IBT meeting
55 at $60 we spent 1800 will have 1,000 plus left over.
discussion: starting later will lose vendors and caravan people, Canada day and Independence Day can be celebrated anytime regardless of time of year.
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Old 07-05-2010, 09:58 AM   #13
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historical committee Loretta
Betty and Charlie Burke did geneology of Wally and hangs in headquarters. There will be copies made of unseen pictures. Various other items and pictures are given and appreciated.

2011 rally site 2 completed contracts with performers and convention site
2012 Sadalia Missouri

International relations
we are proceeding 44 day caravan to new Zealand with an add on 14 days(?) to Australia to foster international relations
This year no international representative at this past rally

break back in 20 minutes 10:15 M.T.
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Old 07-05-2010, 11:04 AM   #14
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Good Will Hunting

Lifetime membership committee
619 signed up one at International
$181,000 approx

Membership chair Don Mc Kelvy.
optimistic and cognizant of concerns reality we are on the forward looking attitude and a long way to go
members need to see value and grow in numbers we lost 177 members our loss rate has slowed by half but a loss is a loss. We can recruit 642 new members and increase was in region 3.
28 percent did not renew even after letters from headquarters
goal for units is to get them to renew
of 128 units 44 achieved growth
We must show how great and friendly this club is and that we want them as our friends. If we all demonstrate that we will grow in numbers.

discussion: how many because of marketing? Meeting to be conducted...mentoring group and program at the rally 2 seminars neither were not overly booked 8 participants of 50 seats. We need mentors. No reports from the seminars. primary push to use media package. Sierra Nevada was down to 7 and then use mentoring and media kit, buddy rallies and saw growth 37 members now. Attendance was abismal at mentor membership seminar 12 and 4 presenters. Let's get out and do something if membership is important. Registration should give out membership packets. Awards for 85 new members (Don McKelvey) and 65 new members another...update info packets say $55.00 needs to reflect increase to $65.00, units need to work directly for retention and recruitment where grassroots it all occurs. Wally Byam Caravan Club, what's so great, push we are a caravan club, we should stress it because the caravans are the most fun. When you get somebody you would like to recruit you can have a free BB sent to them. First timers meeting was 85 in attendance, they wanted more vendors and aking questions about the Blue Beret, they should have read the info but they were asking questions, units should stress BB reading. Seminar was listed at wrong day which could explain why the workshop was not that well attended. There was good attendance for the original time slot. Merit award will give it emphasis and strength.
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Old 07-05-2010, 11:10 AM   #15
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National events Carolyn Florence
galaxy fiddlers
potlatch
Santa Fe experience
old thressors
pentalon roundup
anteloupe
autumn leaf
Swiss festival
autumn leaf
old time fiddlers
story telling
balloon feista
Thanksgiving and Columbus day
tall stacks and turkey
Victorian days
Sun Vally jazz
rose parade

Statue of Liberty is a security concern at this time
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Old 07-05-2010, 11:21 AM   #16
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unit planning guide and merit award program report Hadaway

discussion: if a region doesn't have a dealer they will have more difficulty in getting more members and is a concern, small bias in merit awards but in bonus section regions do not qualify from those of certain proximity of the Mason Dixon line, on the bonus section, we will never have a midwinter in California...

lunch break reconvene at 1:00 p.m. M.T.
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Old 07-05-2010, 01:18 PM   #17
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Rally promotions report Leonard Sullivan

Leonard Sullivan Promotional articles

RV parks Jean Helker
free park listing July of that year asked Collins to charge to list and advertise at nominal prices. Caravan leaders are asked ti use these parks. It is slowly building. Airstream Parks have been promoting from the directory and thanks WBCCI.

Special committees electronics special committee
Charlie Burke registered 130 more users to forum during rally. Membership is requested as a pop up on forums to recruit as a member value. 1st anniversary date for forums and newsletter and looks really good, 163o0 users as of 1/2 hour ago.

Safety Herb Quade
20 people at seminar at International was disappointing. Had several safety issues received and will add to next BB article and thank you for letting him serve.

Darrel Walters 2020
4 seminars for 2020 presented region officers spouses and unit and gen membership and hopefully have a better understanding of what they are trying to do. Since regions had time 6 regions gave not have time, two way discussion between IBT and memberhip, 2020 appreciates the cooperation. Would like the RP to e-mail them to the rest of the committee to return a report to gen membership. Eliminate the 3rd vp and will be action item. Two mwmbwes of 2020 will be changes and thanks them for service and 4 candidates to replces them and thanks the applicants. Interviewed the candidates and Richard G and Jack Ample have been chosen for the committee.

Congratulations Richard G. (AZFlycaster) of 4CU!!!!!
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Old 07-05-2010, 01:47 PM   #18
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Action item motion #9 Don Clark
save $44,000 and $700.00 to midwinter eliminate one office IBT and affects bylaws and needs to be addressed at the IBT midwinter , elimination of 3rd vp. Gives the 2nd and 1st vp more work.
discussion: transition with new vp can work together to fulfill the job in the future. Before we vote eliminate activities on how to deal without that responsibility in place. need that to support change. Consider the president do more work and less with organizing the International rally and can do more that needs attention. We don't know what all the positions do... I have a strong opinion on this both ways its a difficult position and 3rd vp has had a lot of extra work for the other two VPs the IP doesn't have a lot of time for committees and chairmen, because there is so much to do. We will save some money but will we really save some money? ! extra year may help to understand what is involved, it took 4 years to find a good site, you have to start early. We are getting smaller we don't know. membership chair thinks we are going to grow. I don't want to see this position go. Is this a valid function. the motion to send to delegates for consideration to eliminate 3rd vp. Ewles is this motion to send out and require a vote will not require a second, from a committee so no not require a second. 3rd vp is hidden there are many things discovered will be apprised. A lot of hidden things of the 3rd in constitution...One step further if sequence can be prepared to see the burden placed on the other officers. Poll past IP to see how long to secure rally site...Started 3 years out and they were booked three years in advance and had to visit nine other sites to find D. Illinois taking time and travel to find it. Takes time... We spent 2 1/2 -3 years going down the East coast and either too small or didn't get back at all with info...Depends on the facility it depends some times 3 years OK cannot rley on 3 year lead in. 3rd vp work very hard and hate to put them onto other vps...the negotiation process takes a long time, wiring, wash water and isse of responsibilities when they get to the rally...water electric parking and moved now upon the 2nd vp... The biggest positive the elimination of $5,000 or $700.00 figure is the reason to bring it up, but many problems wih this the EC& would have to restructure the responsibilities...have to transition from unit to region to EC and it is a worst position as the ountry to do on the EC and would be problematic and decreased by one member and give less time. We didn't even think about the time limits that you face. Three and four years is a problem. In the committee we talked about if the rally would have a committee in that area to place rally. Moss says he would support the motion now we are 1/3 of what we had, we need to adjust to reflect membership. We can hire a planner well in advance to have a meeting and probably wouldn't cost us anything. Volunteerism isn't always free. These Vps are having a 5 year commitment an therefore I do support the motion,
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Old 07-05-2010, 02:05 PM   #19
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More comments: Time to resize the company and let the delegates decide and pass this to them... Cut money to save a little. There is too much work. let the people perform first perhaps the faith in them will improve the club...until you serve you do not know what it is like...we don't know what you do at the rallies...we need cheat sheet to know what we are talking about...how many committees were there when membership blossomed...do not know...we talk about how long it takes to do it and heikenswiler has his lined up so hard to see it takes that long and been to 2 IBTs and not paid...sometimes the venue is cancelled and have to start over...hard to see in the forest need someone needs to be looking out and not crowded out and time to be managed.Fence sitting, outside duties 3rd vp the I{P has lots to do but things come up, money would be saved but if someone needs to set up rallies they will cahrge $5,000 or more to do that. I suggest that things move down, and restructure everything and not make assumptions. The members need the opportunity to see the officers and make region rallies, says Don Schaffer, travel for International officers would increase. In fairness to officers and membership is to have enough officers to do the load and not want to slight to see officers or to be seen as an officer, member value... You are part of problem, you are too busy for unit level elimination shortens career length and take chance to see what happens...the past IP is still a board member and make the current IP more ceo and the PIP more to run the rally if 3rd VP is eliminated...J. Larsen says lots of good comments as niminating committee problems is finding candidates, region officers are likely having the same problem. we could not get two candidates this year.
.....
spend more personal money and save club money and cost officers more and candidates more. before you put it forward the total ramifications means rest of the International officers do. Until we understand we will have a difficult time to pull a rp out of term Don Scaffer JLarson got pulled out and Tom C, got pulled out a year earlier. Mr. ewles to attention item 7 lists how it opertes basically the duties are relegated by the IP this motion will go forward to the IBT.

Marketing not here

new items 8 remaining

safety...bylaws be amended
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Old 07-05-2010, 02:35 PM   #20
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New standing committees

safety standing committee created, special committe changed to standing committee no financial impact

use BB for members
discussion: does the committee need finance for that chairman... no no budget...
Hadaway challenges uses BB and say distribute to help members become safer travelers and not tie hands to just the blue beret.
Motion will go forward.


Electronic committee become standing committee and not a special committee. seconded to be created and is valuable and too inportant not to be standing no financial impact and no budget and all done online
Ralph Forester incorrect $300.00 budget last year and now $100.00 item already in there. Theresa standing budget was raised $7400 ...these committees have no impact the increase is the marketing committee so we have cut the other budgets
motion forward to IBT

Motion to amend bylaws be amended to make marketing a standing committee. New committee and we should commit to be approved as important and no financial impact as it already has a budget and will not be increased.
discussion: Marilyn change looked at and if moved to standing they will continue, we are limiting the way it is written, change to contunually implement a plan of action. be careful what they are limited to. What about training and implementing units and be careful to identify what is expected of them. This is something that they want that we have learned from teaching...
aimed mainly at membership and idea of revenue
motion will go forward

financial management change bylaws delete sec 2 income shall be deposited in bank all indebtedness shall be paid from the account to cash personal checks less justification now with debit cards etc.,
discussion: will all funds go back to JC? allow them to invest in funds and separate rally fund in JC also, question what happenes to cash now, deposit into Gillette and then back to JC...every year person that handles it can have an acoount locally but does not have to be the total amount of rally funds...Tom C. says we contract with bank a year and a half in advance to make deposits does it have to be that far in advance or a week or two? Does it have to exist that well in advance? No funds were transfered until recently the account was set up in advance...asks Myron does it have to be set up in advance? There is a lot of process, maybe so but hate to wait and find you couldn't do it. there is preliminary work as to numbers and checks etc., he syas I'd say you can't...Open account in Illinois and have checks written or funds transferred...more discussion...setting it up each year check charges, do we need this bank account are we paying more to have this extra checking account. I do not believe we are reducing expenses we need a working fund there and has been established. A minimum amount can be transferred. This lets members cash checks without fees and need local relationship with a bank. The criteria is income shall be deposited to bank at the site according to the rule, but a lot of the funds are sent to JC when shifted, the wording leaves no latitude...this could be the rally fees collected at the rally...income shall be deposited it doesn't say all will be...change from may to can or shall and reputable bank is poorly worded, the person whose job it is should have the latitude to choose. Linda Amie says she often needs to take a check and cash it locally. There will be local account we are talking about bulk of funds sitting, that's what we are talking about, all we are doing is not tying the hands of where the money will go.
Motion will go forward.
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