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Old 02-04-2016, 03:56 PM   #1
1 Rivet Member
2016 25' Flying Cloud
Sharps Chapel , Tennessee
Join Date: Jan 2016
Posts: 8
Organizing Trip Documentation & Travel Log

I noticed that many of you track how many nights you have stayed in your AS like a badge of honor. Totally cool. It appeals to my nature.

We are planning our first trip in our AS and I already see that I need a system to organize my reservation confirmations as well as nights on the road and the like.

Do you print confirmations out and put in some kind of document organizer? Do you do everything online by organizing confirmation emails by trip date? Do you have a summary journal/log for your nights on the road by trip, or do you use spreadsheets?

What are the pros and cons of how you track everything!

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Old 02-04-2016, 07:51 PM   #2
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2015 28' International
Ofallon , Missouri
Join Date: Sep 2013
Posts: 226
I'm trying to find a better way like you. But for now I keep mine in my Outlook calendar on my laptop. I downloaded iCloud for Windows from the www, and now my laptop and iPhone email, contacts, calendar and browser bookmarks are all sync'd! Cool. For several years I fought with two calendars - then I upgraded my laptop and stumbled on iCloud for Windows while converting.

When I make a reservation I add an event to my calendar and post the confirmation number and any other details I need (address, phone, etc) in the event.

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Old 02-04-2016, 08:46 PM   #3
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2006 23' Safari SE
Biloxi , Mississippi
Join Date: Nov 2011
Posts: 6,688
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I toss all reservation and receipts in a folder. One of thes days I might get around to doing something with them. Pretty low priority.
WBCCI 10656 Southeastern Camping Unit
Associate European Unit
2006 Safari LS 23 ft
Formerly 1964 Bambi II

"I got a fever and the only prescription is more cowbell"
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Old 02-04-2016, 09:03 PM   #4
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1962 24' Tradewind
Buffalo , Wyoming
Join Date: May 2012
Posts: 474
I've got one of these hard bound field books that I keep in the camper. Every day we use the camper, I note how many miles we traveled, general route, where we camped, and any significant notes. At the end of the trip, I write a summary, and at the end of the camping season, I write a summary for the year. It's very useful because I have a terrible memory and this allows me to refer back to previous travels.
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Old 02-04-2016, 09:04 PM   #5
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2015 22' FB Sport
Kansas City , Missouri
Join Date: Apr 2014
Posts: 707
I use the Evernote app to keep a record of info on each trip.
Evernote lets you drag in photos pdfs, and web content into notes and organize by notebook.

I like others above also put the confirmation number and dates into my outlook calendar also.

In evernote, I try to note which site we had, and other sites we would want for a return visit, time to travel from storage site to campground. what exact hookups were at the sites, and info about the area.
You can drag in the google map directions and the campground map too

Notes will sync across devices.

Piggy Bank
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Old 02-04-2016, 09:06 PM   #6
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1999 34' Excella
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Round Rock , Texas
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Hard copy..
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Old 02-04-2016, 10:28 PM   #7
Len and Jeanne
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2005 16' International CCD
2015 19' Flying Cloud
Creston Valley , British Columbia
Join Date: Jun 2012
Posts: 1,129
We put paper copies of our reservations, addresses, phone numbers, &c in a manila folder, ideally butterfly-clipped in order of our itinerary. This might include important dates to remember, like bills if you're on the road when they're due. If something's important, we might stash a second copy somewhere else just in case the main copy crawls off. The folder rides in the console between our seats for handy reference.

We typically like to travel to places where there might not be any Internet or even cell phone service, so we don't want to rely on a system that would require them. We could store the stuff on an electronic device as a document, but then we're old fashioned, I suppose. Sometimes it's easiest just to hand the park ranger a piece of paper with the confirmation number on it.

If you haven't done this already, it's a good idea to copy important numbers like your credit card/s, health insurance, little-used passwords, and the like, and then stash that info somewhere other than where you normally keep your cards and e-devices.

I don't think any system is failsafe. We are going to Zion NP this spring, and I had the reservation info saved on my email inbox-- which unhappily wiped out the whole month in which I made it for no apparent reason. Phhhht--gone! Thankfully we previously printed a paper copy-- and having the revs service phone # on the road, as well, would enable us to track or cancel it if need be.

Redundancy isn't a bad idea for when Murphy's Law strikes again.
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Old 02-05-2016, 04:30 AM   #8
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2017 30' Classic
Upper St Clair , Pennsylvania
Join Date: Aug 2011
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I print out all reservations, put them in a binder which my wife has total control over and responsibility for. I also have all reservations on a google calendar. Which is on my phone, my Tablet, my computer and my wife shares it on her phone. My seem like overkill, but I enjoy it and enjoy being organized.

Many people I have camped with don't even bother with reservations, tried, just can't do it, YET.


Bud & Alice (Bud posts)
Abby- Black Lab-TDI Certified
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2015 F350 6.7 Diesel Crew Cab
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Old 02-05-2016, 05:47 AM   #9

2003 25' Classic
Zanadude Nebula , WNY
Join Date: Jun 2007
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Thumbs up Logs are for lumberjacks......

Welcome Aboard!!

A Trip Diary with basic info works for us, ( when I remember).

All our 'reservations' made here

AF #1

"Sticks & stones can break your bones...and hail will dent your Airstream"

So when is this..."old enough to know better" supposed to kick in?
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Old 02-05-2016, 06:02 AM   #10
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2006 22' Interstate
Normal , Illinois
Join Date: Jan 2009
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When we first began traveling, I had a padfolio ring binder from work that zipped around the outside.....into which I put all printed out reservations and anything else trip related.

I slipped paper into plastic sleeves, kept reservations in chronilogical order, used the card holder section for business cards from campgrounds, kept a pen in there and notepad, etc.

We stopped making very many reservations, so eventually dropped this, but having everything in one place was great. Organization is good.

If you go into an Office Max, Staples, etc., you will see lots of great ideas.

🏡 🚐 Cherish and appreciate those you love. This moment could be your last.🌹🐚❤️
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Old 02-05-2016, 06:28 AM   #11
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2012 25' Flying Cloud
Berlin , Maryland
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I do not track as I do not see the point and also it sounds like work to me, As a retiree I do my best to avoid any work.
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Old 02-05-2016, 07:00 AM   #12
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2016 25' Flying Cloud
Jupiter , Florida
Join Date: Nov 2015
Posts: 340
We keep travel/reservation information in OneNote and email, and we keep a journal of our nightly stays with notes on things like the area and our site, and other sites if we see a better one that we might want to try for if we come back. A lot of our reservations have been through, so I can always log in there to see past and future reservation information.
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Old 02-05-2016, 09:07 AM   #13
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2015 25' FB Flying Cloud
2012 23' FB Flying Cloud
2005 25' Safari
Santa Rosa Beach , Florida
Join Date: Jul 2006
Posts: 10,379
Images: 5
We have been keeping a detailed log of our Airstream travel from the first day ten years ago.

At first, we logged our travel mainly to keep track of the mileage on the Airstream for maintenance and the nights spent in the Airstream. Over the years, we expanded the log to include the campground stayed at.

Below are pictures of our log book entries. This system has worked well for us. As for campground reservation, we rarely make any.

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SuEllyn & Brian McCabe
WBCCI #3628 -- AIR #14872 -- TAC #FL-7
2015 FC 25' FB (Lucy) with HAHA
2005 Suburban 2500 Quadrasteer (Olivia) & 2011 Silverado 3500 (Fred) with Outfitter Truck Camper (Ethel)
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Old 02-05-2016, 10:55 AM   #14
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2005 30' Classic
Burlington , Ontario
Join Date: Sep 2008
Posts: 2,265
For our longer trips, I start casually planning things way in advance - sometimes several months!

I start a three ring binder and in it I keep all the related info we will need for the trip such as:

- a spreadsheet with our planned day to day itinerary - where we expect to be each day, mileages between stops, likely stops en route (i.e specific Flying J's etc)

- a tick-off packing list for the specific trip that has grown over the years to many pages long! Includes everything from soup to nuts!

By the time we leave for the trip, each item needs to have either a tick or a X - no empty tick off boxes! A tick means we have it, and X means we have considered and are not taking it on this trip.

- For each area where we plan a stop for more than just overnight, I add a divider to the binder and capture whatever is relevant to that place:

Reservation info if we have made one.

Possible campgrounds I have selected by researching internet if we don't have a reservation.

All info on things we might want to do at that stop - again mostly from the internet, it might include special events / museums / brew pubs / flea markets / antique malls /
restaurants that look unique / almost anything interesting to us! We never do everything on these lists but always find them handy. advance research on tourist websites and such helps to ensure we don't miss anything at that stop that we might find out about later and regret not visiting!

I've been planning for our longer trips this way for years. I enjoy doing it, and the binder becomes very handy en route.

I have to point out I've been retired many years, and so have the time for this
foolishness! I suppose my career as an engineer encourages this amount of organization!

We don't always follow the plan unless we have reservations, but generally do stick pretty close to it unless there is good reason not to.

When actually on the trip, I keep brief daily notes on iCal in the laptop and usually in a paper daytimer as well.


Brian & Connie Mitchell

2005 Classic 30'
Hensley Arrow / Centramatics
2008 GMC Sierra SLT 2500HD,4x4,Crew Cab, Diesel, Leer cap.
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