View Poll Results: Would you like try for staying in the same level?
Let's try to keep us altogether. 16 94.12%
Let us pick our own loop & rate level. 1 5.88%
Voters: 17. You may not vote on this poll

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Old 09-24-2011, 08:13 AM   #365
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With the difficulties of coordinating such a large group, the option for a pavilion (sounds expensive - but probably the lowest cost option) still may be the best and easiest option. The cost could be paid for via a rally fee.

We could then plan a breakfast or a potluck (or both). Having it in the middle of the rally may prove to easiest for people to plan / attend.

We would like to join a larger group at the Hoop-dee-do review.

Just my thoughts,
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Old 09-24-2011, 10:06 AM   #366
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I heartily endorse the Hoop De Do Review! It's my kind of potluck. You see, they bring out unlimited pots of food and grog and I eat and drink it! I don't even have to cook or clean up. This rally really presents unique challenges to the traditional rally model, which is pot luck and tour of homes type stuff. I really don't know why we get so locked into that routine. I say each airstream rally loop should plan a mixer or easy social get together that doesn't require fancy food prep or cleanup. Maybe finger foods at best. Pick a day after everyone generally arrives and do it then. I plan on bicycling the other loops to see what ya got and say howdy. On tour of homes. I have been to quite a few rallies that had this and you get tired of it after a while. My wife is at the point where she doesn't want tons of strangers roaming around in the trailer so we have backed off this ritual. Do you really want a 100 people visiting inside your trailer? What will you learn? I would not plan on anything on day one. For many the trip to Disney World is a long journey and then when you get there you have to check in, find your spot, and go thru your set up routine which can take a while. After that you just want a beer, some food, and a good chair to take it in. On additional fees, this is an expensive trip so please don't add any more expense.
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Old 09-24-2011, 11:50 AM   #367
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I was just checking out the Hoop de Do area of Disney's website. After Silverexpress's mention above, I thought perhaps it could be adapted into a potluck for us. Those that have been there might be able to say better, but from what I see / read, it doesn't look like there would be much get-to-know-you time. It seems like a very planned, non-stop, loud event. As much as the eat-till-you-burst + free draft beer and wine :-)))))) setup is something I love, then un-social part of it and the price tag turn me off. I think WDW is just in general going to give me sticker shock. But it looks like for my family that the Hoop would cost us between $180-$200 bepending on caegory choice. Although, I think between Andrea and I we might be able to suck $20 worth of wine out of them!

Disney must have known I was on their site...they popped up an ad. for their Epcot international food & wine festival. Gotta go check that one out now.
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Old 09-24-2011, 02:12 PM   #368
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That food and wine festival is a must do!
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Old 09-24-2011, 05:23 PM   #369
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That food and wine festival is a must do!
It looks as though if they keep the same schedule next year that we (the rally go'ers) will just miss it. Looks like it wraps up in early / mid Nov.
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Old 09-24-2011, 06:17 PM   #370
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It looks as though if they keep the same schedule next year that we (the rally go'ers) will just miss it. Looks like it wraps up in early / mid Nov.
I think that the Food and Wine Festival will still be going on while we are there..but that's another discussion.

Anyway, JUST MY OPINION.

I think we should just relax, and probably give up the idea of Grand Gatherings, and even Pot Lucks. You have done an amazing job of putting this whole thing together and I am really excited about being in WDW at the same time as 50 other Airstreams will be there.

Rather than trying to coordinate an event, or events, for more than 100 people, how about if we just have some sort of identifier as being part of our group? Perhaps a sign for our sites or trailer and maybe a t shirt or hat.

Other groups have "meets". They announce a time and place to be somewhere in the parks, and whoever chooses to show up does. No extra cost, no commitment. It seems to work.

It's a HUGE campground and an even bigger place. If you're sporting your TAC attire you're open for conversation. Or you may choose to be incognito. Same with the signs.

Rather than the Illuminations Gathering just post where the "meet" would be. Really, no one can eat $32 worth of dessert. We did that gathering one time and believe me, I tried. At that time of year, during the week, we won't have a hard time getting a good view.

IMHO,

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Old 09-24-2011, 06:26 PM   #371
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All of the above (Disneysue) sounds like a great idea to me. Although the shirt thing has been tried...and revoked thanks to Disney's copyrights; there is likely something that could be make that includes only TAC and/or Airstream which could identify us. Although I'd shudder to wear the shirt more than 2 days for fear of smelling like I just crawled out of the sewer.
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Old 09-24-2011, 06:50 PM   #372
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Another Suggestion...

If you want to do the Hoop de Doo (or any Disney Dining Experience) with a group, just post it as a "meet". then at exactly the day that reservations are accepted you need to call in and reserve your space.

If you have a princess, or prince, whose life will be ruined if they don't get to have breakfast with Cinderella at her castle you need to be on the phone at 0650 and have your finger ready to hit redial. And be prepared to pay for it at the time you make the reservation. More than a few adults have been brought to tears by the experience. You may be able to do it online--I will check that out and report back... If so, the magic window will open at 0001. But be warned that Disney now allows you to make reservations for anytime during your length of stay--which means that those arriving before you, but still there during your stay, have first dibs. Not pretty.

Sue
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Old 09-24-2011, 07:18 PM   #373
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Shirts/hats/signs

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Originally Posted by WineStream View Post
All of the above (Disneysue) sounds like a great idea to me. Although the shirt thing has been tried...and revoked thanks to Disney's copyrights; there is likely something that could be make that includes only TAC and/or Airstream which could identify us. Although I'd shudder to wear the shirt more than 2 days for fear of smelling like I just crawled out of the sewer.

How about something simple for the shirts/hats/signs? Maybe just "TAC"--not the thing with the trailer and road, but just the acronym, with "established ????".. (I'm a newbie, don't know the date) I'm not a big fan of "branded" attire but I would wear that. I bet Shawn could come up with something. No pressure, Shawn, no pressure. You could do it on Zazzle without worrying about Disney. If you get it for the Fort Wilderness event you would have the memory and know when/where you wore it. Others might also be interested and would maybe make a few $$$ for TAC.

Also, there are laundry facilities at Fort Wilderness. I seem to recall spending a pretty nice afternoon by one of the pools waiting for our laundry. But then, there were Margaritas involved.... Also, the weather in November is really pleasant--you may need a jacket early/late in the day. Much less sewer smell than at other times of the year.

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Old 09-24-2011, 11:10 PM   #374
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Answered Backward... but answered

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Originally Posted by Disneysue925 View Post
How about something simple for the shirts/hats/signs? .
Sue
Quote:
Originally Posted by WineStream View Post
All of the above (Disneysue) sounds like a great idea to me. Although the shirt thing has been tried...and revoked thanks to Disney's copyrights; there is likely something that could be make that includes only TAC and/or Airstream which could identify us. Although I'd shudder to wear the shirt more than 2 days for fear of smelling like I just crawled out of the sewer.
I can talk to Lauren about Disney TAC shirts. She might be able to give us some advice or get approval. Or send us to someone who can. The person I originally dealt with was not our coordinator and didn't seem to be able to offer any help.


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Originally Posted by Disneysue925 View Post
If you want to do the Hoop de Doo (or any Disney Dining Experience) with a group, just post it as a "meet". then at exactly the day that reservations are accepted you need to call in and reserve your space.

If you have a princess, or prince, whose life will be ruined if they don't get to have breakfast with Cinderella at her castle you need to be on the phone at 0650 and have your finger ready to hit redial. And be prepared to pay for it at the time you make the reservation. More than a few adults have been brought to tears by the experience. You may be able to do it online--I will check that out and report back... If so, the magic window will open at 0001. But be warned that Disney now allows you to make reservations for anytime during your length of stay--which means that those arriving before you, but still there during your stay, have first dibs. Not pretty.

Sue
Lauren can get us into Hoop-Dee-Doo and the Spirit of Aloha Dinner as a group. Which would alleviate some of the stress. I have sent her an email asking her about the process but she can't help with the character meals.

Quote:
Originally Posted by Disneysue925 View Post
Rather than trying to coordinate an event, or events, for more than 100 people, how about if we just have some sort of identifier as being part of our group? Perhaps a sign for our sites or trailer and maybe a t shirt or hat.

Other groups have "meets". They announce a time and place to be somewhere in the parks, and whoever chooses to show up does. No extra cost, no commitment. It seems to work.

Rather than the Illuminations Gathering just post where the "meet" would be. Really, no one can eat $32 worth of dessert. We did that gathering one time and believe me, I tried. At that time of year, during the week, we won't have a hard time getting a good view.

IMHO,

Disney Sue--and believe me, I know more about WDW than anyone should know!
Funnily enough the Grand Gatherings would have been done exactly like the "meets" you are suggesting but that ship has sailed. I am glad to hear of someone who did the deserts and has an opinion on it as we wouldn't want to spend money on a mistake.

I am open to the "meets" idea but could use some help with how it would work. The issue with announcing a meeting place would be that you'd have to do one for each park each day. You may want to go to Epcot on the day Jason goes to MK or I go to DHS. We might have people who don't go into the parks at all (not likely but it happens) Are the meets to be at a food place? To ride a certain ride? .... or maybe to sit down and watch the parade? How have you seen this work?

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Originally Posted by WineStream View Post
I was just checking out the Hoop de Do area of Disney's website. After Silverexpress's mention above, I thought perhaps it could be adapted into a potluck for us. Those that have been there might be able to say better, but from what I see / read, it doesn't look like there would be much get-to-know-you time. It seems like a very planned, non-stop, loud event. As much as the eat-till-you-burst + free draft beer and wine :-)))))) setup is something I love, then un-social part of it and the price tag turn me off. I think WDW is just in general going to give me sticker shock. But it looks like for my family that the Hoop would cost us between $180-$200 bepending on caegory choice. Although, I think between Andrea and I we might be able to suck $20 worth of wine out of them!
I don't know if you are or not getting the dining plan but if you are 2 table service credits will pay for this. Granted you still pay for it but it's a discounted rate. And the unlimited booze for the hoop-dee-doo revue cannot be ignored.

Quote:
Originally Posted by Silverexpress View Post
This rally really presents unique challenges to the traditional rally model, which is pot luck and tour of homes type stuff. I really don't know why we get so locked into that routine. I say each airstream rally loop should plan a mixer or easy social get together that doesn't require fancy food prep or cleanup. Maybe finger foods at best. Pick a day after everyone generally arrives and do it then. I plan on bicycling the other loops to see what ya got and say howdy. On tour of homes. I have been to quite a few rallies that had this and you get tired of it after a while. My wife is at the point where she doesn't want tons of strangers roaming around in the trailer so we have backed off this ritual. Do you really want a 100 people visiting inside your trailer? What will you learn? I would not plan on anything on day one. For many the trip to Disney World is a long journey and then when you get there you have to check in, find your spot, and go thru your set up routine which can take a while. After that you just want a beer, some food, and a good chair to take it in. On additional fees, this is an expensive trip so please don't add any more expense.
It presents massive challenges. Truthfully I could careless about the potluck. That was conceived simply as a place to meet everyone. The tour of homes, well I just thought that was what Airstreamers did.


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Originally Posted by tkowalyk View Post
With the difficulties of coordinating such a large group, the option for a pavilion (sounds expensive - but probably the lowest cost option) still may be the best and easiest option. The cost could be paid for via a rally fee.

We could then plan a breakfast or a potluck (or both). Having it in the middle of the rally may prove to easiest for people to plan / attend.
I did the math on the pavilion. If EVERYONE showed up who is currently rsvp'd it's $10.00 a person. We have at least one or two people with 7 or 8 people attached to the reservation and no one wanted a rally fee.
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Old 09-24-2011, 11:33 PM   #375
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To Sum It Up

Just to sum up what has been the general consensus.

No Kitty fee
No Pavilion
No renting a extra campsite or having any kind of get together on the official start of the rally day. Shawn and I had thought that maybe delivery pizza would be the easiest to do... until we got online and caught up with the responses.
No Private Illuminations-like event
No to any official tour of homes
No to goodbye breakfast(donuts, honeybuns, poptarts, whatever)/coffee

Maybe doing Hoop-dee-doo and/or Sprit of Aloha as a group event
Maybe to some of us taking our kids to the same character meals at the same time (depending on age and character preference)

Yes to informal meets within the parks and the resort
Yes to just looping and looking for other A/S owners

Would you like me to talk to Lauren about shirts or should we just purchase some TAC ones?

I will find out from Lauren how the process works for doing a group booking for the dinner shows and let you know.

Is there anything you'd like to do at this rally that hasn't been mentioned?
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Old 09-25-2011, 12:16 AM   #376
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Quote:
Originally Posted by Silverexpress View Post
I say each airstream rally loop should plan a mixer or easy social get together that doesn't require fancy food prep or cleanup. Maybe finger foods at best. Pick a day after everyone generally arrives and do it then.
This is great in theory:
1. We don't and won't know where everyone is until we arrive
2. How are you going to coordinate this -- are you going to walk around to everyone's trailer and ask what day they'd like to get together? It's hard enough trying to get 3 or 4 groups of people together when some people might be at the park on certain nights, and others might already have dinner reservations, etc (or at least they better if they're planning on sit-down service).

I don't want to beat a dead horse, but you pretty much have to make your dinner reservations minimum of 3 months in advance over the phone to get exactly what you want. How are we supposed to try and plan anything for this "rally" when people are also trying to plan their individual excursions, and no one wants to "commit" to anything until the last minute, or to make it completely informal. All of you are correct in the fact that this is a unique venue for a rally, but all we are trying to do here is to get at least one "group" rally event on the table so that people can schedule AROUND it if they want to attend.

I'm not trying to offend anyone (and hopefully I didn't), and informality is great -- there will be people who spend their entire time in the parks (i.e. Silverexpress) and there are those who might not go at all. There are people who will be eating dinner every evening in the parks (like us, for example) and there will be those who choose to eat in their trailers (that is what they're for, right)? If small groups of people want to go to the Magic Kingdom on Thursday because of extra magic hours, then so be it. If there's a few of us that want to go to a character breakfast so their kids have eat with Minnie, then so be it. But if we all want to get together and actually have a rally and at least meet everyone and put names to faces, then we have to put something on the calendar now or it will never happen, and that is what we are trying to figure out.
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Old 09-25-2011, 06:11 AM   #377
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If you have a princess, or prince, whose life will be ruined if they don't get to have breakfast with Cinderella at her castle you need to be on the phone at 0650 and have your finger ready to hit redial.
Hopefully there's no dinner with CARS or Jake & the Neverland Pirates or else my credit card is going to be so hot it's going to melt. Then again, what kids don't know won't hurt them (or my credit card).

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You could do it on Zazzle without worrying about Disney.
I'm not sure when you got into the mix for the event but Shawn has tried this twice now, the second time toning down the visual reference to Disney; and both times Zazzle refused to fill order due to Disney's copyright laws. If there's any reference to Disney on it, Zazzle won't print it. Unless Nicki works magic with the new coordinator, then your best bet would be to head over to the TAC store already at Zazzle and buy a shirt, hat, mug whatever in order to identify yourself as a TAC member. I've got so many TAC rally shirts in my closet that I can wear a reference to TAC already for every day of the rally already.

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Originally Posted by rebelstand View Post
Lauren can get us into Hoop-Dee-Doo and the Spirit of Aloha Dinner as a group. Which would alleviate some of the stress. I have sent her an email asking her about the process but she can't help with the character meals.
This might be a good compromise. We get to at least sit close to each other, enjoy some food and entertainment, and can use our meal plan toward it. Might not be much socializing due to the show, but nonetheless it's something to look into.

Quote:
I am open to the "meets" idea but could use some help with how it would work. The issue with announcing a meeting place would be that you'd have to do one for each park each day. You may want to go to Epcot on the day Jason goes to MK or I go to DHS. We might have people who don't go into the parks at all (not likely but it happens) Are the meets to be at a food place? To ride a certain ride? .... or maybe to sit down and watch the parade? How have you seen this work?
Again an excellent point. If anyone has seen other groups successfully organize a meet or an informal gathering at Disney, please elaborate. Same for a gathering at FW (not a "Grand Gathering"). Anyone have first hand experience there? Anyone want to volunteer their time to search the web for a few weeks on these topics and report back?

Quote:
Truthfully I could careless about the potluck. That was conceived simply as a place to meet everyone. The tour of homes, well I just thought that was what Airstreamers did.
It is looking like FW is not going to be condusive to the usual rally setup. My suggestion is that everyone should sit outside their Airstream if they are there and "willing" to be social. Food and drink to share with visitors is optional, but always welcome. I like dry red wine in case anyone is taking notes . If someone has a particular airstream that someone else wants to see/tour, then it will be up to those people to find each other and personally request to see inside. I've never met an Airstreamer that wasn't willing to talk for a good while about their Airstream and give a tour to a desiring visitor.

Quote:

I did the math on the pavilion. If EVERYONE showed up who is currently rsvp'd it's $10.00 a person. We have at least one or two people with 7 or 8 people attached to the reservation and no one wanted a rally fee.
Is that for one day or would we have the pavilion for a week?

Quote:
Originally Posted by rebelstand View Post
No renting a extra campsite or having any kind of get together on the official start of the rally day. Shawn and I had thought that maybe delivery pizza would be the easiest to do... until we got online and caught up with the responses.
Actually, I think this idea w/ pizza would be great. You might not get everyone, but you'll get some. Find out (as the time comes nearer) when the majority of people will be at Disney (versus on the road), set the date, and see who shows up. Those that want to be there will plan around it. Make costs known and set out a collection jar. You'd likely collect more than you spent.
Quote:

No to goodbye breakfast(donuts, honeybuns, poptarts, whatever)/coffee
This is a toughie, too. People like my family will be leaving likely Saturday after breakfast due to a 2 day drive to get home. I assume the majority will be making Sunday their last day there. So "goodbye" days will vary.

Quote:

Would you like me to talk to Lauren about shirts or should we just purchase some TAC ones?

I will find out from Lauren how the process works for doing a group booking for the dinner shows and let you know.
yes and thank you
Quote:

Is there anything you'd like to do at this rally that hasn't been mentioned?
Do you really want more to follow up on?

Quote:
Originally Posted by exthemius View Post
This is great in theory:
1. We don't and won't know where everyone is until we arrive
2. How are you going to coordinate this
I've cut Shawn's post back, but I'm responding to all of it. There are legit. concerns there. However, I think the very tool that we are using to express what we want is the very tool that can help us to organize ourselves when on-site: Airforums. Even with boondocking rallies anymore there's pictures and comments and communication popping up all the time during the rally. We will all have elec. hookup and pretty much everyone has a computer and/or smartphone with them. When anyone gets there, post to this thread, "I'm on site ____. We will depart FW on <insert date> in the <approx. time frame>" This way, everyone knows where you are and when you're leaving so that they know when they have to get by to visit. We live in and use this wonderful electronic world. Let's use it to our advantage during the rally to organize ourselves. Maybe we can even convince Shawn to keep a site/occupant map updated on the TAC website.
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Old 09-25-2011, 09:56 AM   #378
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So here is what I am going to do. The problem I have here is that I am getting less than 5% feedback.

I am going to reserve a campsite for a arrival day meet/greet. I will decide at a later date wether or not to add food, just make it a happy hour or even keep the site. For scheduling purposes this would be on Nov 4, 2010. This is the only official TAC meeting.

We can use airforums for communications. I should warn though that many of the attendees will be so tired after a long day at the parks that some wont' even open a computer and fort wilderness doesn't offer free wifi. It's not free or cheap. If you don't have a wifi or a smart phone you might be out of luck. Maybe we create a twitter feed for the week? Or emails?

I will still see about booking the group into hoop-dee-doo revue and spirit of aloha (for the 43 that were interested).

I will cancel plans for the goodbye breakfast as I believe Jason has a point about people leaving at different times and days.

The rest of the planning can be on the fly by anyone who thinks up something they'd like to do. We will put a board up for people to sign up/organize social events like the roaming happy hour should they choose.

Fair warning-
Doing the rally this way will free Shawn and I up for more Disney fun. Which may also mean that as hosts we will not be around the campsite much that week.
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