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Old 07-05-2010, 07:37 AM   #1
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July 5th IBT Seminar and Meeting Simulcast

The July 5th IBT Seminar and Meeting will be broadcast beginning at 8:00 a.m. M.T. (10:00 a.m. E.T.) to be followed immediately by the International Board of Trustees meeting. There will be a break for lunch from approximately 12 noon to 1 pm.

Audio for the meetings will be streamed live. A windows Streaming Server is being used. Anyone who wants to listen to the meetings must use Windows Media Player and connect to the audio at http://WBCCI.primcast.com/WBCCI
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Old 07-05-2010, 08:10 AM   #2
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Thanks for the info, Carol.

We are camping til tomorrow and won't be able to listen in, but if you are able to post your usual concise commentary we will catch up tonight and tomorrow.

Maggie
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Old 07-05-2010, 08:24 AM   #3
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Is anyone connected because I cannot connect to server? OK got it. Live in 25 minutes...
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Old 07-05-2010, 08:25 AM   #4
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The connection is fine here (though I don't have the time to listen in).
Lynn
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Old 07-05-2010, 08:38 AM   #5
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I was too early at the time I think. 30 minutes lead in is when the music is broadcast. Thanks Lynn.

Anyone know what traditionally takes place at this meeting?
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Old 07-05-2010, 09:06 AM   #6
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I'm on skype if anyone wants to open a chat during the meeting.......
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Old 07-05-2010, 09:12 AM   #7
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warning about retransmittal, it has been brought to their attention an individual, a non-member, is editing and what action to take is being considered. Simulcasts may be stopped if this activitity continues.
roll
EC7 present
minutes
president's report deferred until later
treasurer's report deferred
special orders standing committee chairmen approval
budget report 2010-2011
international relations committee from a foreign caravan club invited to International
a constitution revision committee passes
announcements
recess and reconvenue following IBT
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Old 07-05-2010, 09:17 AM   #8
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anyone know why it's such a big deal that someone recorded and or retransmitted the meeting? The meeting recordings are posted at WBCCI.org and are available to anyone on the internet.....
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Old 07-05-2010, 09:27 AM   #9
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seminar
warning-rebroadcasting is unauthorized

Anne Worth Standing Committee
region and unit newsletter writers wanted for Blue Beret, caravanner pictures, build library with articles and photos, working on past teen queens

Ralph Forrester Budget Committee general and rally budget
general club and 2011 Illinois budget

general budget copies distributed projected balanced 2010 2011 budget due to cooperation of region officers no more deficiet, their budgets are reduced an additional 15 percent for their expenses. This is temporary stop gap measure and should be lauded.

international officers 25% reduction region 10% plus add 15% stand committee reduced with other measures equal, sale of mail trailer, etc.
net 33 dollars income

Actionable items
1. balanced budget
2, rally budget
3. thank Cindy Reed and Joe Bublus for all they do
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Old 07-05-2010, 10:01 AM   #10
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discussion of region cuts, 1 and 2 agreed, 10 regions did not agree to concept but kept silent, but there exists no majority as such...

discussion was the new dealer ad not included in the budget part of future revenue, and trailer sale part as income, and no new increases for committee but has been increased because it includes marketing committee increase and accounts for that,

BB and postage is high is there consideration to do more online? Hope it happens but hard copy is budgeted, revisit in Jan possible

Myron says first year balanced budget in three years, the IBT unamimously accept the budget and can accentuate the positive

trim not across the board but selectively for those regions that do not require it and leave it to some regions that do need the funds to visit once per year

F.Sanders rally budget for Illinoi 825 attendees base (716 this year) Illinois should be attainable, some items such as church and youth goes in and goes out and is not included in budget this is only income and expenses of rally.

Discussion rally utilities but no figure for electricity because it is included in amount. Vendor fees, how many vendors? 400
promotion= net30,000 shirts bags bolos trip presidents and committee chairman for activity schedule for the following year
$45,000 cover cost headquarters for handling registration and all they do, cost should be paid by attendees and not spread across the club

region officers sell club and may cause club to suffer because if you continue to cut travel you cut advertising of the club, one year stop gap because of that
There is a pool of expense money so you can rebudget now to reshuffle within the pool to accommodate region officers that require it

constitution bylaws says int needs to be self sustaining, is why headquarters is reembursed for postage etc.

include column of actuals , previous budget and actuals. the general budget has it but rallies are different and not meaningful because of the budgets

facility charge 825 sliding base, there is no guaranteed amount

explaination of facilities, elect and water are there and there will be pumpouts, no electric no trams no building or ice extra charges all included Parking fee of 15 dollars a day equals 164.00 for each unit

vendor fees is income their cost they rent booth space, drapes and electric included

4060 and line 4070 grey water wash water error redundant

fairgrounds will accept number count from WBCCI

region board travel cut 10% and then another 15% has not been cut region board calculation of pres and vpres money goes into pool $11,000 cuts, a few agreed, this is not per region, region is formula actually 22 1/2 %

early workers $2,000 pancakes and administrative of tours
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Old 07-05-2010, 10:29 AM   #11
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caravan standing meeting report by Chuck Kibal
added one, 13 national caravans and 5

community services Janet
Gilette= added three new areas; personal toiletries 140 bags, socks and pjs 110 socks 65 pjs, leftover yarn for making blankets, books and puzzles, blood 32 pints, thrift shop items hats 1, 576 adult and premi , dog supplies, gloves, scarves, slippers, 4, 277.60 from church offering, food drive 2,000#, 22 blouses from vender, 60 cabbage patch dolls; send a copy to local news and make certain members understand we are a charitable organization

Darell Ewles constitution and bylaws
no bluebook procedure for region dissolution
Criteria on membership and timeline should be set. There are a lack of officers. We need changes cooperation and procedures for region guidelines.
One region has only a president for its officers, if the president vacates there will be no representative of region, units have leeway to change their by-laws. 2020 recommends reducing and consolidating regions so it must be going forward with it is eminent. 6 year for region may be too long a commitment. To get people to come forward examine the possible reasons. The EC serves one year terms and not 2 as in region.
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Old 07-05-2010, 10:45 AM   #12
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Region 3 has no vps but has 22 units largest WBCCI region. There is a region that only has three units. Go from 6 years to 3 and have round tables at rallies instead of region travel. What can we do to make people want to participate at the upper level.

Ethics and Grievance Betty Sullivan
no pending and no action items

Family and Youth Linda Ame
56 youth and teens, last year 98, school was not out and we continue to ask for the rally to start later. There were more 16-18 year olds and looking for airstreams next year at 19. Hooray.
$8,000 raised to give child, stuffed animals, tabs 2, 330# over $1,052, charity was new hospice hospitality house.
revision teen queen program available for MidWinter IBT meeting
55 at $60 we spent 1800 will have 1,000 plus left over.
discussion: starting later will lose vendors and caravan people, Canada day and Independence Day can be celebrated anytime regardless of time of year.
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Old 07-05-2010, 10:58 AM   #13
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historical committee Loretta
Betty and Charlie Burke did geneology of Wally and hangs in headquarters. There will be copies made of unseen pictures. Various other items and pictures are given and appreciated.

2011 rally site 2 completed contracts with performers and convention site
2012 Sadalia Missouri

International relations
we are proceeding 44 day caravan to new Zealand with an add on 14 days(?) to Australia to foster international relations
This year no international representative at this past rally

break back in 20 minutes 10:15 M.T.
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Old 07-05-2010, 12:04 PM   #14
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Good Will Hunting

Lifetime membership committee
619 signed up one at International
$181,000 approx

Membership chair Don Mc Kelvy.
optimistic and cognizant of concerns reality we are on the forward looking attitude and a long way to go
members need to see value and grow in numbers we lost 177 members our loss rate has slowed by half but a loss is a loss. We can recruit 642 new members and increase was in region 3.
28 percent did not renew even after letters from headquarters
goal for units is to get them to renew
of 128 units 44 achieved growth
We must show how great and friendly this club is and that we want them as our friends. If we all demonstrate that we will grow in numbers.

discussion: how many because of marketing? Meeting to be conducted...mentoring group and program at the rally 2 seminars neither were not overly booked 8 participants of 50 seats. We need mentors. No reports from the seminars. primary push to use media package. Sierra Nevada was down to 7 and then use mentoring and media kit, buddy rallies and saw growth 37 members now. Attendance was abismal at mentor membership seminar 12 and 4 presenters. Let's get out and do something if membership is important. Registration should give out membership packets. Awards for 85 new members (Don McKelvey) and 65 new members another...update info packets say $55.00 needs to reflect increase to $65.00, units need to work directly for retention and recruitment where grassroots it all occurs. Wally Byam Caravan Club, what's so great, push we are a caravan club, we should stress it because the caravans are the most fun. When you get somebody you would like to recruit you can have a free BB sent to them. First timers meeting was 85 in attendance, they wanted more vendors and aking questions about the Blue Beret, they should have read the info but they were asking questions, units should stress BB reading. Seminar was listed at wrong day which could explain why the workshop was not that well attended. There was good attendance for the original time slot. Merit award will give it emphasis and strength.
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