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Old 12-27-2010, 09:55 AM   #15
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This information came today in our January Southern Illinois Newsletter:

Good news – the club operations are following
the break even budget that was approved. Part of
that budget was the sale of the mail trailer, which
is being actively marketed and should be sold by
the end or our fiscal year. Our Club remains
fiscally solvent with over $1,000,000 in equity.
All of this equity is in bank certificates of deposit
and operating bank accounts, all of which are
covered by FDIC insurance.
Other news – the International Rally only has 312
registrations as of today. Our budget is based
upon 825 registrations. This number of 312
registrations will STRONGLY impact the
financial results of the Rally. The more members
registering and attending the Rally will greatly
ease this situation. It is up to you our members to
sign up. If you have not registered, please do so
ASAP. It will also determine the number of early
workers we can support. Please sign up now and
join us for some good old Airstream fun.
It has been the practice in the past to front end
load substantial, non essential expenditures. This
occurs before it is known how many members
plan to attend the International Rally. This year
$45,503 has been expended through November.
With expenditures of this magnitude made before
the number of attendees is known, it makes it very
difficult to control the finances of the Rally. By
keeping these essential expenses to $8,000 or less,
not including site deposits, we can better manage
any losses. The Club has lost money on 5 of the
last 7 International Rallies; the accumulated losses
net of the income years equal $51,455.
THE GOOD NEWS is we are more capable of
avoiding such losses in the future by instituting
appropriate financial controls. Therefore, the
budget committee is putting forth a motion at the
January IBT, to limit front end costs until a
reasonable estimate of the number of attendees
can be determined and a reasonable budget
prepared. The motion is not to restrict the money
spent on the rally; it is to make sure we have the
money before expenditures are made.
______________________________________
Proposed Motion
I move that, Bylaws Article XVI, Financial
Disbursements, page 44, Policy, Rallies, Sec.7,
International Rallies, Contracts, paragraph q, be
amended as follows:
Number the existing wording as paragraph
“(1)” and add the following as paragraph (2):
“(2) Contracts for international rallies shall be
based on a reasonable fee for the facilities or
a set fee multiplied by the number of units on
site. (No minimums, no per day fee) This
should be a realistic number of units
estimated to be on site based on current
trends and the number attending preceding
years’ rallies. In addition, no officer or
employee of WBCCI shall contract for, or
expend, more than $8,000 prior to January 1
of the year of the International Rally for Rally
expenses. This limit is to include moving
cargo trailer(s), registration forms, contractual
deposits, promotional items and travel to
future rally sites.
The amendment, with changes in bold, would then
read:
“q. Contracts:
(1) The Rally Committee is authorized to
engage the services of an attorney in the area
of the rally site to review and advise on
contracts for local facilities, services and
material required for the rally. (1/24/87)
“(2) Contracts for international rallies shall
be based on a reasonable fee for the
facilities or a set fee multiplied by the
number of units on site. (No minimums, no
per day fee) This should be a realistic
number of units estimated to be on site
based on current trends and the number
attending preceding years’ rallies. In
addition, no officer or employee of WBCCI
shall contract for, or expend, more than
$8,000 prior to January 1 of the year of the
International Rally for Rally expenses. This
limit is to include moving cargo trailer(s),
registration forms, contractual deposits,
promotional items and travel to future rally
sites.
Rationale: These expenditure limitations are necessary to
limit unnecessary front end costs until a reasonable estimate of
the number of attendees can be reasonably determined and a
reasonable budget prepared. The goal is to provide a fiscally
sound international rally each and every year. To do this the
Club cannot continue to front load our expenses before we
have a more accurate count of those who will actually
be attending the rally. Obviously much has to be done
early on such as site selection and some promotional
endeavors. However, by waiting until January to fully
fund any rally will give the IBT the opportunity to
amend the budget if necessary. This motion avoids
putting the cart before the horse. It allows the Club to
plan reasonably for fiscally sound success. It also
avoids drawing on Club reserves to fund international
rallies.
Financial Impact Statement: The adoption of
the proposed amendment of the bylaws
should allow the club to arrive at a realistic
budget for each rally. A realistic budget
should eliminate losses on International
Rallies.
Letter From the Wisconsin Unit
The president, treasurer, and past
president of the Wisconsin Unit #116
sent a letter to the International Board
of Trustees with carbon copies of all
unit presidents and Cindy Reed was
WBCCI Headquarters.
The essence of their letter was the
request that any motion presented at
any future IBT meeting be tables until
such time that each Region President
has requested a vote from their units.
The letter referred to the
announcement that Airstream, Inc had
indicated that it would be willing to
manufacture a quantity of new mote
homes if WBCCI members expressed
sufficient interest.
Dan will have copies of the full letter at the
January luncheon. If you wish to express
your thoughts about this issue, you can
contact Dan if you are unable to attend the
January luncheon.
In summary, if you have read this far, the
editor hopes that you will take time to let Dan
know your thoughts about both the
International Treasure’s proposed motion and
the letter from the Wisconsin Unit.

This all seems headed in the right direction, IMO.

(Pardon the lack of formatting. If a mod is able to fix this, please feel free.)

Also posted on the December President's Message thread.
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Old 12-27-2010, 12:31 PM   #16
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Quote:
Originally Posted by RickDavis View Post
As I recall.. Without a lot of digging by Leo, and the help of a few region Prez we would not have known what was coming up at last years mid winters. The excuse was they wouldn't let us see them as they weren't in their final form yet.
If I remember correctly one of the region presidents had the agenda put on the region web site where it was subsequently linked on Save Wally and Airforums--but it would take some digging to reconstruct the sequence of events. And of course, now Save Wally is gone. . .

But, to give credit where credit is due, what there is of this year's IBT agenda is now posted on WBCCI's own web site.

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Leo also put together the survey of the membership regarding these proposals and got a good response. We all know where that went.
Quite so.
.
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Old 12-27-2010, 09:50 PM   #17
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Sorry - all of the old content on the Save Wally site is no longer available...
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Old 12-28-2010, 01:36 AM   #18
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In speaking of missing items on the currently published Mid-Winter IBT agenda, I sort of expected to see something related to the member initiated Numbered Unit Caravan motion that has been voted down by the IBT at two successive Delegates meetings. After the last Delegates meeting I heard that it was going to be studied by a small "committee" because of the difference of opinions about how to best structure such a change, and then come back at the Mid-Winter IBT meeting as a new motion.

I am not holding my breath, but with the recent and current Caravan Chairmen wanting to encourage Unit Caravans and the 20-20 Committee suggesting a need to strengthen Unit Caravans, I actually though something might come of it.

I guess we'll see if that agenda topic flushes out at the last minute along with the Constitution and Bylaws revision and Motorhome topics.
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Old 12-28-2010, 08:59 AM   #19
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Quote:
Originally Posted by 66Overlander View Post
In speaking of missing items on the currently published Mid-Winter IBT agenda, I sort of expected to see something related to the member initiated Numbered Unit Caravan motion that has been voted down by the IBT at two successive Delegates meetings..
I initiated the motion in the Texas Highland Lakes Unit that was nixed twice by IBT. The motion was subsequently approved by all except one unit in Region 9. How can the IBT ignore a motion that is that strongly supported by the membership? I hear that the Intl. Caravan Chairman who strongly opposed it has been replaced.

If I can, I'll reintroduce it at the Region 9 rally this spring. If I can get a positive vote of unit Presidents there, it could be presented again at the IBT meeting at the International Rally. If not there, I intend to reintroduce the motion at the THLU May business meeting.

I 'll keep banging on this one until something happens. Every time the IBT turns it down, more members will see how disconnected the leadership of this club is from reality.
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Old 12-28-2010, 01:52 PM   #20
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I wonder if the report of the committee looking (again) at the motorhome issue will be published before the meeting along with all the other committee reports.


The G&E committee report seems to be as expansive and informative as those presented in the past. Why do we continue to operate a Star Chamber system where only the King and the Nobles are allowed to know what is going on?
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Old 12-28-2010, 01:59 PM   #21
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Originally Posted by wkerfoot View Post
What happened to the report from the committee which was formed to propose changes, cleanup or whatever to the constitution and bylaws of WBCCI?
You mean the one we were told that would fix things or the lawsuit would be reinstated? That one?
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Old 12-28-2010, 04:06 PM   #22
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Speaking of missing items, Anyone know the status of Forrest's motion to amend ARTICLE IX of the WBCCI Constitution.??
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Old 12-28-2010, 08:00 PM   #23
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Who all is going to the Winter IBT meeting?
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Old 12-28-2010, 08:47 PM   #24
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Who all is going to the Winter IBT meeting?
There is a small caravan going from my unit. I don't know how many signed up, but our Unit President and the Haddaways will certainly be there. It is just a few hours from here.

I will not.
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Old 12-28-2010, 08:49 PM   #25
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I ask because we wanted to go and even planned on it early on. But with my work schedule solidified for 2011, I cannot and Kimber will not go alone. So, I am hoping to get a first hand report from someone!
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Old 12-28-2010, 08:53 PM   #26
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Who all is going to the Winter IBT meeting?
We are looking at going...
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Old 12-28-2010, 09:53 PM   #27
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Nice!! I can hopefully look forward to a full report of the proceedings!!
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Old 12-29-2010, 07:00 AM   #28
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We may go, haven't solidified plans as of yet.


Maggie
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