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Rally Feedback for what it's worth.

Posted 08-15-2017 at 08:03 AM by mbubbaca

I'm not sure where this will hit on the scale of good or bad experiences or how it will be received by the community. I just have to share our experiences on a special rally last week.
I had been looking forward to this rally for a year. The venue was less than two hours away. The campground is clean without a bad spot in the place. The event is centered around a heritage music festival in the mountains of Virgina.
I am not trying to be cute or anything about specifics of the rally. I'm not trying to embarrass the rally leaders or the people in attendance. I gave them my feedback on their form but wanted to put some thoughts out there for anyone running a rally. It wouldn't take much investigation to ferret out which WBCCI event this was.
The event is week long and there is a ton of planning for events, musical guests, food, and exploration of the area. There is something planned for every day and there is music every night close by.
What was lacking was communication. There was an assumption that since this rally has been going on for so long that everyone knew what happened, where it happened and what you were getting for your rally fee.
If you tried to pre-plan the week, the notice on the WBCCI site was of no use. Until you got to the campsite, you had no idea what was going on what day. I understand that things need to be fluid when you are planning outdoor music events but there were planned meals, a planned special parking spot at the music venue, planned visits to historic houses and museums. They weren't done on the fly or subject to last minute changes. Having those events announced early would have helped a great deal.
I haven't been to many rallies but this was the first where there was an "in crowd" who knew what and where and an "oh you came too" crowd of people on the fringes of the "in crowd".
So if you are planning a rally, please communicate early and often. Yes I know we're all volunteers. Just take a moment and think " What would someone who has never been here what to know?" and tell them.
Invite someone you don't know to sit next to you.
We were at dinner and a couple of people yelled "telephone !" at the top of their lungs. What the heck was up with that...Oh, it's code for please be quiet. Who knew? I spent the first couple of days thinking how rude to yell out like that.
There was a free breakfast at a local restaurant. It was never in any of the written material. The only public announcement was at the almost final function the last night.
When you announce that rally is officially over don't plan a social hour for the next day by passing it around to a few people. Unless that really was a social hour for the usual attendees.
I am afraid that new people and the younger crowd of Air Stream owners who are trying out the WBCCI will be turned off by this type of experience.
I hope this was a one off. It's not what I've experienced with our local club's rallies.
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